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Project Management Software Comparison

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Comparison of project management software for professionals that allow teams to effectively manage the planning, execution and monitoring of project tasks and objectives. There are several project management software on the market, and making a choice can be difficult. This is why it is useful to make a comparison of the different software available, by evaluating their functionality, ease of use and price. This comparison table will help you find the software that suits the better to your needs and those of your team.

This comparison table is collaborative, so don't hesitate not to improve it by adding comparison criteria or professional project management tools.

You might also be interested in the task management & To-Do List tools comparison: tasks-management-todo-lists-web-apps

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WebsiteFree planHosting starting price (per year)Contacts Address BookShared CalendarSchedule meetingsExport dataVisual customizationEmail notificationsMobile versionAPICustom fieldsTime tracking / TimesheetsAutomatic Tracking timerProject MilestonesTasks managementGantt chartResource managementWorkflow systemReport generationPortfolio managementIssue trackingLink contacts with tasks/projectsDocument ManagementDocument editingOnline browser editingDocument sharing and storageProject integrationAccess rights managementDocument VersioningImport from external resources (GoogleDocs, etc)Description/Tags for documentsCustom RolesCommunicationMicro- blogging Status UpdatesLive chatPhone conferencingBookmarksIntegration with third parties servicesGoogle Apps integrationMicrosoft Office IntegrationSupportFAQ/KnowledgebaseEmail notifications
Asanaasana.comYes Unlimited tasks, projects and conversations; up to 15 team members; basic dashboards and basic searches.$ 9.99 per user per month, billed annuallyYesYesYesYesYesNo- In paid versions- Available for all Premium, Business and Enterprise customers.Yes- Premium etc membersYes Using SectionsYesYesYes via Google DocsYes via Google DocsYesYesYesNoYesYesYes
Assemblaassembla.com$ 108YesYesYesYesYesYesYesNoNoYesYesYesYesYesYesYesYes
Binfire.combinfire.comNo Free trial for one month$ 190 paYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYesYesYes
Bitrix24bitrix24.com$ 0 (Plan Free) - utilisateurs illimités; 61 USD - 5 utilisateursYesYesYesYes iOS, AndroidYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
ClickUpclickup.comYes Indefinitely free plan with unlimited members$ 5 /user/moYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
EPM Liveepmlive.comYesYesYesYesYesYesYesYes, able to customize all fields, views, lists and branding.YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Insightlyinsightly.comYes Indefinite free usage for up to 3 users$ 0 for up to 2 users (free); $12/user/month or $84/user/year when paying annually up frontYesYesYesYesNoYesYesYesYou can add up to 10 custom fields per record on a free plan and 25 custom fields per record on a paid planYesYesYesNoNoYes Best in classYes Can upload filesYesYesYesYesNoNoYes Gmail contextual gadgetYesYes
Jiraatlassian.com/...YesYesYesYesYesYesYesYesYesYesYesYesYesYesYes-- AddonYesYes- AddonYesYes-YesYesYesYes-YesYes
LiquidPlannerliquidplanner.com€ 288 ($24 / seat / month)YesYes Export to CSV, Quickbooks, or XMLYesYes iPhone, iPad, AndroidYesYesYesYesYesYesYesNoYes Google CalendarYesYes
Mavenlinkmavenlink.comYes Free Plan & Free 30-day Trial on All Paid Plans$ 468YesYes Google Calendar IntegrationNoYesYesYesYesCustom URLs and brandingYesYesYesYesNoYesNoYesYesNoNoYesYesNoYesYesNoYesYes
monday.commonday.comYes up to 2 seats$ 8 /user/moYesYes Zoom Integration with Standard, Pro, and Enterprise PlansYesYesYesYesYesYesYesYesYesYesYes-YesNo---YesYesNoYes--YesYesYesNoNo-YesYes
Microsoft Loopmicrosoft.comYesYes
Microsoft Plannermicrosoft.com/...YesYesYesYesYesYesYesYesYesYesYesYes--YesNoYes-YesYes
Nimblenimble.com- Trial 14d$ 15 /mo/usrYesYes
Nutcachenutcache.comYes 20 users$ 5 / user / monthYesYesYes Multiple formatsYesYes iOS,AndroidNoYes Unlimited employeesYesYesYesNoYesYesYesNoYesYesYesNoYesYesYesYesYes
OneDeskonedesk.com$ 30 per user/monthYesYesYesYesYesNoYesCustom fields are within and throughout the entire platform. From customer portal, to feedback management, to project and product management.YesYesYesYesYesYesYesYesYesYesNoNoYesYesYesNoYesYesYesNoNoYesYesYes
OpenProjectopenproject.org€ 25 per monthYesYesYes PDF, XLS, CSVYesYesYes Mobile-friendlyYesCustom fields are available for issues, project, users and many user attributes.YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes Single-sign onYesYes
Perspectives.pmperspectives.pm€ 200YesYesYesAll fields and views are customizableYesYes task related with projects with priority, effort, cost, description, comments, etcYes mindmap structureYesYesYesYesYesYesYesYesYes
Plan.ioplan.io€ 108Yes Including Helpdesk features, email templates, auto respondersYes CSV, XLS, iCal, RSS, SQL, SVN DumpsYesYesYesYes With Start/Stop timerYesYesYesYesYesYesYesNoYesYesYesYesYesYesNoYesYes Single Sign on, Universal navigationYesYes
Planzoneplanzone.frYes 14 days Trial€ 10 /user/monthNoYes Google Calendar and iCalendarYesYes Reports in PDF and ExcelYes Company logoYes- Web version adapate to mobile and tabletYesYesNoYesYesYesYesYesYesNoNoYesYesNoYesYesYesYesYes GoogleDocsYesYesNoNoNoNoYes Google Docs and Google CalendarNoYesYes
Preview Apppreview.teamYes 1 project, 10 users, 100 Mb file storage€ 29 /monthYes Excel, CSVYesYesYesYesNoYesYesNoYesYes Available for designs and also in conversationsYesYes Via kanban boardsYes- Turn your designs into interactive prototypesYesYes Add attached documents to conversations, share designsYesYesYesYesYesYesNoYes Chrome web extensionYesYes
ProjectManager.comprojectmanager.com- 30 day free trial$ 25 per month per userYesYesYesYesNoYes Customizable for users and clientsYesYesYes also has timesheet approval featureNoYesYesYes Software focuses on resource availability including holidays, working days, working hours, and managing across the full portfolio of projects all resource allocations- Timesheet approvalsYesYesYesYes- Via google docs-YesYesYesYesYesYesYesYesYesNoNoYesYesYesYes Customizable for users and clients
ProjeQtOrprojeqtor.orgYes sorftware is completely free, to install onsite. Hosting is paid service€ 1,200 for up to 20 usersYesYesYesYes CSVYes company logo, themesYes- Mobile interface plugin under developementYes Completely secured APIYes thanks to "Screen Customization" plugin. No LimitYesYes Automatic tracking when working on TicketsYesYesYesYes Planning calculation takes into account capacity of Resources that can work on several projectsYesYesYesYesNoNoYesYesYesYesYesYesYesYes configurable sending of emails on status changeNoNoNoNoNoYesYes
ProofHubproofhub.comYes$ 540YesYesYesYes XML (atom)Yes Logo, ColorYesYesYesYesYesYesYesYesYes ProofHub offers time tracking feature. Track work flow of projects from anywhere and anytime.YesYesYesYesYesYesYesYesYesYesYesYes Google Drive, Dropbox, BoxYesYesYesYesNoYesYes Google DriveNoYesYes
ProProfs Projectproprofsproject.comYes 15 days free trial with all features. Forever Free Plan - 3 Projects, 10 Users, Unlimited Guests$ 19 /month - Free trail available.YesYesYesYes Export/import folders and tasksYes White LabelYesYes iOS, AndroidYesAvailable in Unlimited PlanYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Redmineredmine.org€ 0YesYesYesYesNoYesYesYesYesYesYesYesYes
Stopilostopilo.comYes Freemium - Up to 1 user and 3 ressources€ 49 per month for 3 usersYesYesYes Mobile-friendlyYesUpon RequestYesYesYes
TAMPLOtamplo.com/...Yes 1 month - full version€ 4.95 per user per month --> special offer is 1 year subscriptionYesYesYesYesYesYesYes
TeamLabteamlab.com€ 0YesYesYesYesYesYesYesYesYesYesYesYesYesNoNoYesNoYesYesYesYesYesYesYesYesYesYesYesYesYes
Teamlyteamly.comYes Unlimited Users$ 5 a Month per User, Billed annually (Free version available)YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Teamworkteamwork.comYes 2 active projects, unlimited users$ 13 per month 5 active(!!) projectsYesYesYesYes Excel, pdf, jsonYes logoYesYesYesYes, up to 6 typed custom fields on all main entities. They can also refer to external lookup tables.Yes daily/ weekly - approval processYesYesYes task list - templates - gantt chartYesYes Resource planning - workloadYes Based on JBPM. Supports BPM based flow definitionYesYesYes Kanban view - issue planningYesYesYesYesYes Role based on single project or globalYesYes FTP - S3 - SVN - SAMBAYesYesYes Optional free moduleYesYesYesYesYes
Trellotrello.comYes€ 0NoNoYesYesYesNoNoNoNoYesNoYesNoNoNoYes--Yes
VisionFlowvisionflow.com- 20 day free trial, free for non-profit and open source€ 228YesYesYesYesYesYes- They show a tablet and mobile on their website but can't find any appsYesYes, on all major objects (project, issue/task, companies, contacts/users, contracts, assets), with complete audit trail of changesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoNoNoYesYesYes
WORKetcworketc.comNo$ 78 monthly 2 usersYesYesYesYes Export contacts, reports or selected views as csv or xlsx; entire database as SQL Server 2012Yes Add own logo and change header colour.YesYes iOS, AndroidYesCustom Fields of various types can be added to any record type, and also shown on related records/entries: plain text, date, url, dropdown, radio, checkbox etc. Also able to add fields that pull data from the account - select another Contact, Activity or Product for example. Custom Fields can also be shown in reports and exports.YesYesYesYes InteractiveNoYes ~50 built-in reports, but Smart Lists allow for additional customisation.YesYesYes Can upload files; integrates with Box and Google DriveYesYes Box and Google Drive integrationYesNoNoYesYes Gmail contextual gadget to create tasks, leads and projects from email, or attach email to existing records. Google Calendar and Drive integration also.YesYesYes
Wrikewrike.comYes 5 users, unlimited collaborators$ 588 per year (free version available)Yes Can use folders to store contact info in rich text formatYesYesYes Export/import folders and tasks as Excel spreadsheetsYes Can add widgets to the Dashboard, can set folder colorYes Full email integration: create tasks from emails: http://www.wrike.com/help/smart-email-integration/Yes iOS, AndroidYes http://www.wrike.com/platform.jspAvailable in Enterprise subscriptionYesYesYesYesYes Interactive, sleek, instantly created from task listYes Workload view, custom fields for tasksYesYes Workload per userYesYes Ability to create custom tagsYes Cross-task dependenciesYesYes Native, plus integration with Google Docs and with Box, both of which have browser editingYes Can upload files and can also use Google DocsYesYes Folders can be shared individually among users. External collaborators can be added.YesYes Google Docs integration; Excel; MS ProjectYesYes + activity streamYesYesYes Gmail contextual gadget to create tasks from emailYes Also integrates with Box, Dropbox, Google Drive. Possible to edit MS Office files online without downloadingYesYes Full email integration: create tasks from emails: http://www.wrike.com/help/smart-email-integration/
Zoho Projectszoho.com/...$ 35 - PremiumYesYesYesYesYesNoNoYesYesYesYesNoYesYesYesYes
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What selection criteria to choose a good project management software ?

There are several criteria to take into account when you choose project management software. First of all, it is important to check that the software has the functionalities you need to effectively manage your project. These features may include task scheduling, monitoring of deadlines, management of budgets and resources, real-time communication with the team, and the generation of reports. It is also important to choose an easy to use software, so your team can adopt it quickly and use it effectively. You should also check that the software is compatible with the tools your team uses already, such as online collaboration tools or version management. Finally, the price of the software is another criterion important to take into account. It is important to find a balance between the features offered and the price, to ensure you get the best value for money. You should also check if the software offers flexible subscription plans, so you can only pay for the features you need.

What are the features of a project management software ?

The features of a project management tool can vary from software to software, but in general, a project management software should include the following features :

  • Task planning: the tool should allow you to create tasks and organize them into different categories, such as to-do items, tasks in progress, and completed tasks. It should also be possible to set deadlines for each task, to ensure that the project remains on time.
  • Time tracking: the tool should offer features to track task deadlines, so that you can easily see which tasks are overdue and take the necessary measures to catch up with them.
  • Resource management: for projects more complex, it may be useful to have a tool that allows you to manage the various resources needed for the project, such as as team members, budgets, and equipment. The tool should allow assigning resources to tasks and track resource usage in real time.
  • Real-time communication: the tool should allow team members to communicate in time real, to share information, ask questions, and collaborate effectively.
  • Reporting: the tool should provide functionalities to generate reports on the progress of the project, the resources used, and any problems encountered. These reports can be useful for tracking project progress and make informed decisions.

What is the tool most often used to track the evolution of a project?

The tool most often used to follow the evolution of a project is the Gantt chart, also called bar chart. This type of diagram allows you to visualize the project planning in the form of horizontal bars, each bar representing a project task. The diagram of Gantt makes it easy to see what tasks are in progress, which tasks are completed, and which tasks are overdue. Of many project management software include features to create Gantt charts, which can be easily shared and updated in real time with the team. The Gantt chart is a valuable tool for tracking progress of a project, identifying the tasks that require special attention and ensuring that the project remains within the expected deadlines.

What are the most used project management software ?

The most used project management software are Asana, Trello, and Microsoft Project. These software are popular in because of their ease of use, their functionalities of planning and monitoring of tasks, and their integration with other online collaboration tools.

  • Asana is an online project management tool that allows teams manage tasks, track deadlines, and collaborate on real time.
  • Trello is another online tool that uses boards to organize and track tasks easily.
  • Microsoft Project is a more advanced project management software, which offers a wide variety of features for scheduling, tracking, and managing resources. It is often used for more complex projects and large companies.
  • There are also other software popular project management tools, such as Monday, Basecamp, Wrike and Zoho Projects.
Each of these tools has its own advantages and disadvantages, you must choose the one that best suits your needs.
Compare Project management tools: Activ collab vs Assembla vs Basecamp vs Collabtive vs Genius Project vs Huddle vs Monday.com vs Redmine vs TeamLab vs Wedoist vs Zoho Project
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User reviews and comments

  • Jegonon on Feb. 8th 2023 12:40:35 PM

    Thank you for your great work. It had to consume a loot of your time to compare all good tools we have on the market :) I would also add kanbantool.com to the list, becuase (judging by references) it is a pretty good soultion.

  • Steeeveee on Dec. 28th 2021 11:01:51 AM

    Thank you for sharing this high-quality comparison of programs for project management. I also work as a project manager in the industrial sector and I think that your information is very useful for me and my colleagues. In any case, do not hesitate to find industrial project management services on the website engre.co/...

  • iola on Apr. 9th 2021 8:32:07 PM
    rated Perspectives.pm: Overall rating 4/5
  • iola on Apr. 9th 2021 8:32:00 PM
    rated Perspectives.pm: Evolution, sustainability 4/5
  • iola on Apr. 9th 2021 8:31:52 PM
    rated Perspectives.pm: Ergonomics, simplicity 4/5
  • iola on Apr. 9th 2021 8:31:44 PM
    rated Perspectives.pm: Interoperability (Plateforms, Import/Export) 3/5
  • iola on Apr. 9th 2021 8:31:30 PM
    rated Perspectives.pm: Richesse du contenu 5/5
  • iola on Apr. 9th 2021 8:31:22 PM
    rated Perspectives.pm: Team, projects, collaborative integration 5/5
  • mery on Jan. 12th 2020 3:47:37 PM

    good list I’d like to suggest one more tool zentao zentao.pm here for project management. This is one of the best project-management products I have ever used. We use zentao to organize our workflow and big projects and it is really easy to stay on top of things with it.

  • July12 on Nov. 8th 2019 10:50:06 AM

    Some use Jira as well

  • PeterMayer on Jun. 23rd 2019 7:29:30 PM

    Hi, we appreciate the detailed comparison you have put together. Thanks for sharing these with us! We are currently looking for a project management tool that will work smoothly together with our favorite project time-tracking and invoicing application zistemo (zistemo.de/...

  • thiya on Sep. 6th 2018 5:20:05 AM
    rated Wrike: • Ease of Use 4/5
  • gvt89ww on Jun. 28th 2018 1:22:55 AM

    That's a wonderful comparison. I appreciate how much work you put in it! However, I'm a bit surprised kanbantool.com is not in there. It's such a great tool and I'm sure it's not any worse than the ones you mentioned. In fact, out of all the project management tools I've had to deal with, Kanban Tool has been by far the most user-friendly and productive one. It also has some helpful options, like counting the time of your work. Hopefully next time you'll include that one in your list as well!

  • Ohlsonemckinnis on Nov. 14th 2017 12:56:18 PM

    Great list. I’d like to suggest one more tool Breakdown structure (breakdownstructure.com/) here for project management. It is a project management software to plan, collaborate, organize and deliver projects of all sizes.

  • Sharon on Jul. 13th 2017 12:52:24 PM
    rated ProofHub: Interface Speed 5/5
  • oliviacote on Mar. 16th 2017 12:27:14 PM

    Very useful comparison between different project management tools

  • oliviacote on Mar. 16th 2017 12:18:23 PM

    Very useful comparison between different enterprise project management tools. It will be very helpful while choosing a perfect tool for our organization.

  • floyg on Nov. 24th 2016 10:58:23 PM
    suggested on Trello to set Name to Trello
  • floyg on Nov. 24th 2016 10:44:57 PM
    rated Trello: Overall rating 4/5
  • floyg on Nov. 24th 2016 10:31:49 PM
    rated Trello: Ergonomy 5/5
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