Automated Accounts Payable

2019-08-12 16:05:27
Compare Datamolino vs Paperless vs Invu vs EntryRocket vs Receipt Bank vs SmartSoft vs DOKKA
DOKKAEzzy BillsAuto EntrySmartSoftBusiness ImporterLyantheDatamolinoHubDocReceipt BankInvuPaperlessEntrylessEntryRocketBaswareEzeScanBookkeeping AutomationClickToScanNexusTipaltiMineralTreeScan2InvoiceDocParserParserrParseurChimpkeyAdestBeanworksKefronUiPathCoupaOnBaseConcurXtractaGetMyInvoice
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Include in Final ShortlistYesYes Looks amazing so far - once I solved the issue with Zero rated Hong Kong Tax.YesYesYesYes-- Because it can't handle line items or Sage. But otherwise excellentNoNo Would be on Sage shortlist if only it could handle line itemsNoNo-NoNoNoNoNoNoNoNoNo
Official Websitehttps://www.dokka.com
ESYesNo Cannot handle well
Shortlist ComparisonDocument collection, document management, A.I. Powered automated bookkeeping entries, messaging collaboration, drag and drop, integrated with Xero, QBO, SAGE & moreHandles inventory, quantity, description, price per item and even seems to reverse calculate price per item and quantity in order to make the line total correct. However it does not seem to offer a friendly, easy to use way to train the invoices or correct them before they get exported to Xero. So all the correction has to be done in Xero rather than prior to export. In the end though this system seems to offer the cheapest, quickest and simplest way to get pretty accurate detailed-multi-line documents uploaded into Xero. Can even post excel files, although the recognition is not always as good as a pdf. Although it is a fairly clever system, with the option of handling inventory, which few other affordable systems do, I actually found myself having to spend quite a bit of time tidying the invoices in Xero - there does not seem to be the means to tidy them before you export them to Xero. So although this system certainly caught my eye as possibly one one best and cheapest systems for processing standard invoices, when it came to more complex issues it was not so simple. One major disadvantage is that the system only supports certain countries and most of Europe is not supported.Quite a nice system to use once you've waited a few hours for the processing, although that is quicker and more accurate than Datamolino. Not the most intuitive of systems and there does not seem to be much you can do in terms of settings and nor does it seem to get the settings from Xero, so you need to watch out for things like the category and currency of the invoice. However overall it seems to work better than most, as long as you're using Xero. It seems to rely on its own lists rather than those in Xero - which seems to be duplication of effort and risk of error. It looks as if it can handle bank statements too, which could potentially be handy. Plus the pricing is fair, with a 3 month rolling average and you can even exceed your monthly allowance. It also seems to allow upload of excel and csv files, which is handy in China and Hong Kong.Smartsoft never fails to amaze me in its capabilities for accurate data recognition and ease of manipulation. It is only let down by its lack of integration with accounting systems and document management. If you could integrate those different apps together to make one, it would probably be the best solution. This is pretty much what C2S (ClickToScan) have done but then they pretty much slammed the door in my face when it came to trying to evaluate more complex documents.This is simply a very cheap way of taking an excel or csv file and converting it to easily upload into systems like Xero and Quickbooks. The reason why I included it here is that it probably makes a convenient fit with Smartsoft.Works with ExactHas quite a nice, clean user interface and seems quite intuitive to use. Probably the biggest drawback is the lack of ability to train the system yourself. Although it provides line items, those lines do not include fields such as quantity, description and price per item. Nor does it seem able to handle invoice like those from Sky.Although a great system for the processing of summary invoices, in the end it started to fall short of other systems and is probably better suited to users with less complex requirementsFar too expensive if you want it to provide the sophistication it purports to offer.Lovely interface but useless without currencies and does not offer automated line items
Multi-companyYesYesYesYes GroupsYesYesYes
Multi-user LoginYesYesYesYesYesYes
Accurate document recognitionYesYesYes Fairly accurate but sometimes have to wait a long timeYesYesYesYesYes Probably not as sophisticated as SmartSoft recognitionYes
Can it handle line items?Yes If the line items are the same each month, it's automated, otherwise it can be done using the Drag-and-DropYesYesYesYesNoYesNo Only by manual entryNo Only manually
Can it process inventory items?Yes Launching Q4 2019YesNoYes Providing the information is on the invoiceNoNoYes Providing the information is on the invoice
Is the document flow process automatedYes Semi-Automated. The bookkeeper needs to click the approve button before it is pushed into the accounting softwareYes semi-automatedYes Can beNoYesYesYesYes
Does it store the document against the transaction in the accounting system?YesYesYes- Can potentially interface via DLLYesYesYesYes
Offers supplier portalYes Full smart document management system for both the bookkeeper and the clientYes
Does it interface with Sage 50?YesNoYes- Via csv exportYes- Can produce a multi-line csv filefor import to SageNoYesYesNoNo
XeroYesYesYes- Possibly via csv exportYesYesYesNoNoYes
Quickbooks onlineYesYesYes- via csvYesYesNo- Desktop ?
Quickbooks DesktopYes IIF integrationNoYesYesYes
Sage OneYesNoYes- via csvYesYesNo
MS DynamicsNoNoYesYesNo
Is document recognition user-controllable?Yes Yes, everything can be overwritten using manual editing, or the drag and drop- To a slight degree through advanced optionsNoYes- N/ANoNoYesYesNo
Can it interpret Excel documents?YesYes Seems to handle well, as long as correctly formattedYes Not as fast or accurate as PDFNoYesNoNoNoNo
Does it offer accounting system dropdown prompts for things such as supplier code, nominal code, product code, etc?Yes Full 2 way sync with Xero, QBO & various SAGE productsYesYesYes via Lists, SQL or APINoYesYes
Can it convert a 6 digit decimal point price per item to a 4 digit decimal point price per thousand?-Yes via form templateNo Only by exporting to a file and then editing the file
Does it include a document workflow system with stages such as invoice approval?NoYesYes- Can be interfaced with a Document management SystemYesYesYes
Can it automatically validate the invoice against a Purchase Order?NoNo But it can capture the PO NumberNoNo I assume not but maybe it canNoYes Possibly only if the PO Number forms part of the header recordYes
Does it have an API?No Not an open APIYes You can use this API to integrate EzzyBills into your own custom workflows. For example if you want the invoice data extracted from the invoice and uploaded to your own ERP system then you can use the API.YesNoYes
Does it check for duplicate invoice numbers?Yes Both duplicate source documentation, and duplicates against the integrated accounting softwareYesYesYesYesYes
Can it post an invoice as approved?Yes Various options on posting including approved and draftYesNoYes
Does it have any kind of dashboard to show status of document flow?YesYes Sort ofYesNoNoYesYes
Can it process sales invoices as well as purchase invoices?YesYesYesYesYesYesYes
Does it have mobile app?Yes Yes, both android and ioSYes Scan CamYes Very basicNoYesYesNoNoNo
Can it support large document import?YesYesNoYes Up to 300 pages per sessionYesYes
Is it Cloud-based or Client/ServerCloud-basedCloud-basedCloud-basedClient/ServerCloud-basedCloud-basedClient/ServerClient/ServerCloud-basedCloud-based
Trial Version availableYes On RequestYesYesYesYesYesNoNoNo
No User Training RequiredYes User training not required to start using, but recommended to use the customer success team for an onboarding for each userYesYesYesYesYesNoNo
Installation and setupWithin a few minutes. All self serve, or setup by the customer success teamVery easyVery easySeems to be fairly easy as you can download a trial and run it without any helpSeems to be fairly easy as you can download a trial and run it without any helpSeems to be fairly easy as you can download a trial and run it without any help
General commentsLanguage agnostic so works in any country. Full integration with Xero, QBO, and some SAGE products. Integration with other accounting software products. All approved bookkeeping entries can be downloaded in a spreadsheet or csv.Limited to certain countries which does not include Hong Kong / China and does not seem at all easy to use despite its name. Seems to reject invoices due to non-compatible tax code but no apparent way to fix that. Otherwise it looks like it could perhaps have potential. As it turns out, if you use the Singapore settings it works fine ! And very very well.Seems to be a great system but has the apparent limitations of not directly interfacing with the accounting software and not offering order validation or invoice approval processes. Nor does it offer integrated document management, so there is no ability to directly access the original document from the resultant transaction in the accounting system. One big advantage of SmartSoft though is its ability to analyse and extract much more than just invoice data as well as their willingness to work with the client to find the best long-term solution to meet each client's particular needs. A prime example of this might be the desire to electronically analyse an incoming delivery note from a supplier and to use that data to automatically update inventory or later match against a purchase invoice.Great but only for the data import side of things, not for invoice automationGood system and great value but can be frustrating having to rely on them to remotely set up the document recognition, especially as it's only 5 days a week Monday to Friday. I would personally probably write off this system for now due to the lack of user control over the document recognition but if ever they changed that then I think it would be close to an ideal system at an affordable price. Q. I have been evaluating many different systems and I consider Datamolino to be one of the best, at least for my needs. One slight frustration though is in the fact that I have no control over the document recognition process. So if your (manual?) process has not worked correctly I presume I have to report the issue to you and then wait for you to fix. Have you thought about combining your system with a user-manageable document recognition system so that the user would have full control? A. Thank you for your observations. We have received such queries a couple of times before but the fingerprinting process is one of the vital for us and can not be done by the user. What can be done, however, by the user is that the user can tell to the operator what should be fingerprinted and captured instead and the operator is happy to implement it if possible. Here is more on this topic. Maybe in the future we will provide some flexibility to this but I can't promise that. However, once the document is fingerprinted correctly it goes really fast and accurate. Your trial has lapsed and we will help you as much as we can if you decide to go with us. CheersVery easy to setup and use but only suitable for simple invoice and receipt processing.Seemingly very similar to paperless but perhaps a bit more modern, versatile and sophisticated. I think it also handled line items. They seem very adaptable and might even be able to check PO's against Orderwise, yet post the invoice to SageIs limited to Sage but seems to do the job very efficiently. Main hesitancy against signing up is the fact that it does not handle line items and there is no trial system and going with the system involves a minimum 12 month commitment, along with installation and training time and costs, whereas other comparable systems are available on a trial and do not involve such an upfront commitment. One nice thing is that you can have it set up Sage supplier accounts on the fly.Very nice and efficient system but unfortunately does not yet off line items or currency control. No option for quantity, description and unit price, for exampleToo complicated, time-consuming and costly to set up and only really applicable to businesses with a small number of suppliersPossibly one of the best systems overall but lack of flexibility as regards invoice formatsCan only handle USDNon-Intuitive setting of rulesNon-Intuitive setting of rulesGetting started involved too many questionsContacted them but never heard backToo expensive at $2 per invoice
  • 2017-05-12 13:56:40
    2019-08-12 16:05:27
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  • Compare Datamolino vs Paperless vs Invu vs EntryRocket vs Receipt Bank vs SmartSoft
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  • rated DOKKA: Rating 5
    Automated Bookkeeping Entries using A.I., messaging collaboration, & smart document management
    Posted 2019-08-12 15:53:52 by EricFromDOKKA
  • Hi, I'm Eric from - we are also providing a solution as per the multiple players listed above, but tackling the solution in a different way. I'll try add us to the table, but if I don't manage, then please take a look at and add us to the table. Thanks
    Posted 2019-08-12 15:50:41 by EricFromDOKKA
  • Good comparison, a lot of work has gone into it. I think it's the wrong category though. Not an IDE (Integrated Development Environment).
    Posted 2018-11-26 23:54:20 by r3365
  • Hello There, I love all the posts, I really enjoyed. I would like more information about this, because it is very nice., Thanks for sharing. I am using Uipath Training USA Express but facing issue with slow processing in software it takes lots time to Read single document. and overall process is much time consuming than other software like Uipath. I need some help, how can this issue be fixed? I am so grateful for your blog. Really looking forward to read more. Thanks and Regards, Kevin
    Posted 2018-05-26 13:44:03 by Kevin
  • Hallo, hey buddy, I love all the posts, I really enjoyed. I would like more information about this, because it is very nice., Thanks for sharing. Are you using User Scripts as part of your testing? In the past I've created several user scripts that automate some routine activities in Jira / Bitbucket / Salesforce / etc. Now as I've joined uTest community I'm wondering if anyone is using user scripts as part of their testing here. 1. Do you any experience with user scripts and testing? 2. Are you aware of what are user scripts? I could probably write an article about user scripts and once you get an idea you will probably share with me some ideas that I will be able to implement and share with community. So let me know if you are interested in. There are automation cycles, but you must have a couple years of automation experience and be vetted by uTest before you can receive those cycles. You can find out more by searching for skill tree and reading that course. My understanding is that most of the cycles use Appium. But great job man, do keep posted with the new updates. Thanks a heaps, Aravind
    Posted 2018-04-26 11:58:22 by asha
  • Would get 5 stars if only it handled inventory items
    Posted 2017-05-17 19:03:28 by Richard
  • downgraded from 5 starts due to a few issues I encounteed
    Posted 2017-05-17 19:02:52 by Richard
  • rated Invu: Rating 4
    Posted 2017-05-16 13:58:09 by Richard
  • voted for this Comparison (Like)
    Posted 2017-05-13 10:38:44 by Richard
  • Posted 2017-05-13 10:01:23 by Richard
  • rated SmartSoft: Rating 4
    Posted 2017-05-13 08:46:17 by Richard
  • Works very well if you don't need line items or multi-currency
    Posted 2017-05-13 08:40:09 by Richard
  • Complicated and expensive to set up but possibly great once you get past those hurdles
    Posted 2017-05-13 08:38:53 by Richard
  • rated Paperless: Rating 4
    Posted 2017-05-13 08:38:09 by Richard
  • Main shortcoming is that users cannot control the document reading
    Posted 2017-05-13 08:37:34 by Richard

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