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Automated Accounts Payable

Compare Datamolino vs Paperless vs Invu vs EntryRocket vs Receipt Bank vs SmartSoft vs DOKKA
InvuAuto EntryDOKKAPaperlessEntrylessDatamolinoSmartSoft
4.0/5 1 note
4.0/5 1 note
5.0/5 1 note
4.0/5 1 note
aucune note
4.0/5 1 note
4.0/5 1 note
Include in Final ShortlistNonOuiOuiNon Would be on Sage shortlist if only it could handle line itemsNon-Oui
Shortlist ComparisonFar too expensive if you want it to provide the sophistication it purports to offer.Quite a nice system to use once you've waited a few hours for the processing, although that is quicker and more accurate than Datamolino. Not the most intuitive of systems and there does not seem to be much you can do in terms of settings and nor does it seem to get the settings from Xero, so you need to watch out for things like the category and currency of the invoice. However overall it seems to work better than most, as long as you're using Xero. It seems to rely on its own lists rather than those in Xero - which seems to be duplication of effort and risk of error. It looks as if it can handle bank statements too, which could potentially be handy. Plus the pricing is fair, with a 3 month rolling average and you can even exceed your monthly allowance. It also seems to allow upload of excel and csv files, which is handy in China and Hong Kong.Document collection, document management, A.I. Powered automated bookkeeping entries, messaging collaboration, drag and drop, integrated with Xero, QBO, SAGE & moreLovely interface but useless without currencies and does not offer automated line itemsHas quite a nice, clean user interface and seems quite intuitive to use. Probably the biggest drawback is the lack of ability to train the system yourself. Although it provides line items, those lines do not include fields such as quantity, description and price per item. Nor does it seem able to handle invoice like those from Sky.Smartsoft never fails to amaze me in its capabilities for accurate data recognition and ease of manipulation. It is only let down by its lack of integration with accounting systems and document management. If you could integrate those different apps together to make one, it would probably be the best solution. This is pretty much what C2S (ClickToScan) have done but then they pretty much slammed the door in my face when it came to trying to evaluate more complex documents.
Multi-companyOuiOuiOuiOuiOui Groups
Login multi-utilisateursOuiOuiOuiOuiOui
Accurate document recognitionOuiOui Fairly accurate but sometimes have to wait a long timeOuiOui Probably not as sophisticated as SmartSoft recognitionOuiOuiOui
Can it handle line items?OuiOuiOui If the line items are the same each month, it's automated, otherwise it can be done using the Drag-and-DropNon Only by manual entryNon Only manuallyOuiOui
Is the document flow process automatedOui Can beOui Semi-Automated. The bookkeeper needs to click the approve button before it is pushed into the accounting softwareOuiOuiNon
Does it store the document against the transaction in the accounting system?OuiOuiOuiOuiOui- Can potentially interface via DLL
Offers supplier portalOui Full smart document management system for both the bookkeeper and the client
Does it interface with Sage 50?OuiOuiOuiOuiNon- Can produce a multi-line csv filefor import to Sage- Via csv export
XeroNonOuiOuiNonOuiOui- Possibly via csv export
Quickbooks onlineNonOuiOui- Desktop ?- via csv
Sage OneNonOuiOuiOui- via csv
MS DynamicsOuiNonNonOui
Is document recognition user-controllable?OuiNonOui Yes, everything can be overwritten using manual editing, or the drag and dropOuiNonOui
Can it interpret Excel documents?NonOui Not as fast or accurate as PDFOuiNonNonOuiNon
Does it offer accounting system dropdown prompts for things such as supplier code, nominal code, product code, etc?OuiOuiOui Full 2 way sync with Xero, QBO & various SAGE productsOuiNonOui via Lists, SQL or API
Does it include a document workflow system with stages such as invoice approval?OuiOuiNonOuiOui- Can be interfaced with a Document management System
Can it automatically validate the invoice against a Purchase Order?Oui Possibly only if the PO Number forms part of the header recordNonNonOuiNonNon I assume not but maybe it can
Does it check for duplicate invoice numbers?OuiOuiOui Both duplicate source documentation, and duplicates against the integrated accounting softwareOuiOui
Can it post an invoice as approved?OuiOui Various options on posting including approved and draftNonOui
Does it have any kind of dashboard to show status of document flow?OuiOuiOuiOuiNonNon
Can it process sales invoices as well as purchase invoices?OuiOuiOuiOuiOuiOui
Does it have mobile app?NonOui Very basicOui Yes, both android and ioSNonOuiNon
Can it support large document import?NonOuiOuiOuiOui Up to 300 pages per session
Is it Cloud-based or Client/ServerClient/ServerCloud-basedCloud-basedClient/ServerCloud-basedCloud-basedClient/Server
Trial Version availableNonOuiOui On RequestNonOuiOui
No User Training RequiredNonOuiOui User training not required to start using, but recommended to use the customer success team for an onboarding for each userNonOuiOui
Installation and setupVery easyWithin a few minutes. All self serve, or setup by the customer success teamSeems to be fairly easy as you can download a trial and run it without any helpSeems to be fairly easy as you can download a trial and run it without any help
General commentsSeemingly very similar to paperless but perhaps a bit more modern, versatile and sophisticated. I think it also handled line items. They seem very adaptable and might even be able to check PO's against Orderwise, yet post the invoice to SageLanguage agnostic so works in any country. Full integration with Xero, QBO, and some SAGE products. Integration with other accounting software products. All approved bookkeeping entries can be downloaded in a spreadsheet or csv.Is limited to Sage but seems to do the job very efficiently. Main hesitancy against signing up is the fact that it does not handle line items and there is no trial system and going with the system involves a minimum 12 month commitment, along with installation and training time and costs, whereas other comparable systems are available on a trial and do not involve such an upfront commitment. One nice thing is that you can have it set up Sage supplier accounts on the fly.Very nice and efficient system but unfortunately does not yet off line items or currency control. No option for quantity, description and unit price, for exampleGood system and great value but can be frustrating having to rely on them to remotely set up the document recognition, especially as it's only 5 days a week Monday to Friday. I would personally probably write off this system for now due to the lack of user control over the document recognition but if ever they changed that then I think it would be close to an ideal system at an affordable price. Q. I have been evaluating many different systems and I consider Datamolino to be one of the best, at least for my needs. One slight frustration though is in the fact that I have no control over the document recognition process. So if your (manual?) process has not worked correctly I presume I have to report the issue to you and then wait for you to fix. Have you thought about combining your system with a user-manageable document recognition system so that the user would have full control? A. Thank you for your observations. We have received such queries a couple of times before but the fingerprinting process is one of the vital for us and can not be done by the user. What can be done, however, by the user is that the user can tell to the operator what should be fingerprinted and captured instead and the operator is happy to implement it if possible. Here is more on this topic. Maybe in the future we will provide some flexibility to this but I can't promise that. However, once the document is fingerprinted correctly it goes really fast and accurate. Your trial has lapsed and we will help you as much as we can if you decide to go with us. CheersSeems to be a great system but has the apparent limitations of not directly interfacing with the accounting software and not offering order validation or invoice approval processes. Nor does it offer integrated document management, so there is no ability to directly access the original document from the resultant transaction in the accounting system. One big advantage of SmartSoft though is its ability to analyse and extract much more than just invoice data as well as their willingness to work with the client to find the best long-term solution to meet each client's particular needs. A prime example of this might be the desire to electronically analyse an incoming delivery note from a supplier and to use that data to automatically update inventory or later match against a purchase invoice.
Compare Datamolino vs Paperless vs Invu vs EntryRocket vs Receipt Bank vs SmartSoft
4 nov. 2022 22:10:56
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Avis utilisateurs et commentaires

  • EricFromDOKKA le 12 aoû. 2019 15:53:52
    a noté DOKKA: Rating 5/5

    Automated Bookkeeping Entries using A.I., messaging collaboration, & smart document management

  • EricFromDOKKA le 12 aoû. 2019 15:50:41

    Hi, I'm Eric from - we are also providing a solution as per the multiple players listed above, but tackling the solution in a different way. I'll try add us to the table, but if I don't manage, then please take a look at and add us to the table. Thanks

  • r3365 le 26 nov. 2018 23:54:20

    Good comparison, a lot of work has gone into it. I think it's the wrong category though. Not an IDE (Integrated Development Environment).

  • Kevin le 26 mai 2018 13:44:03

    Hello There, I love all the posts, I really enjoyed. I would like more information about this, because it is very nice., Thanks for sharing. I am using Uipath Training USA Express but facing issue with slow processing in software it takes lots time to Read single document. and overall process is much time consuming than other software like Uipath. I need some help, how can this issue be fixed? I am so grateful for your blog. Really looking forward to read more. Thanks and Regards, Kevin

  • asha le 26 avr. 2018 11:58:22

    Hallo, hey buddy, I love all the posts, I really enjoyed. I would like more information about this, because it is very nice., Thanks for sharing. Are you using User Scripts as part of your testing? In the past I've created several user scripts that automate some routine activities in Jira / Bitbucket / Salesforce / etc. Now as I've joined uTest community I'm wondering if anyone is using user scripts as part of their testing here. 1. Do you any experience with user scripts and testing? 2. Are you aware of what are user scripts? I could probably write an article about user scripts and once you get an idea you will probably share with me some ideas that I will be able to implement and share with community. So let me know if you are interested in. There are automation cycles, but you must have a couple years of automation experience and be vetted by uTest before you can receive those cycles. You can find out more by searching for skill tree and reading that course. My understanding is that most of the cycles use Appium. But great job man, do keep posted with the new updates. Thanks a heaps, Aravind

  • Richard le 17 mai 2017 19:03:28
    a noté Auto Entry: Rating 4/5

    Would get 5 stars if only it handled inventory items

  • Richard le 16 mai 2017 13:58:09
    a noté Invu: Rating 4/5
  • Richard le 13 mai 2017 08:46:17
    a noté SmartSoft: Rating 4/5
  • Richard le 13 mai 2017 08:38:09
    a noté Paperless: Rating 4/5
  • Richard le 13 mai 2017 08:37:34
    a noté Datamolino: Rating 4/5

    Main shortcoming is that users cannot control the document reading