Project management tools comparison

Business > Enterprises > Project Management
2016-10-05 09:53:33

This software comparison table lists all interesting project management software and web applications used by companies to manage their projects and teams.

This matrix currently compares a lot of online project management tools, including famous ones (Basecamp, Zoho Project...) and innovative ones.

You may also be interested by the Tasks management & To-Do List tools comparison chart:

activeCollabAsanaAssemblaBasecampBinfire.comCollabtiveDeskAwayEPM LiveGenius ProjectHuddleInsightlyLiquidPlannerMavenlinkNimbleNutcacheOneDeskOpenProjectPlan.ioPlanzonePreview AppProjectManager.comProjeQtOrProWorkflowRedmineSolve360TeamLabTrakezeTrello.comVisionFlowWedoistWORKetcWrike
Hosted solutionsNoYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes OpenProject is available as a hosted solution and satisfies highest security standards.Yes Planio is a Redmine Hosting ProviderYesYesYesYesYes- see PlanioYesYes Teamlab Office is available for deployment on a corporate server. Teamlab Office version 7.5 is also available as open source at Sourceforge.YesYesYesYesYesYes
Available as standalone softwareYes Self-hosted web application (not SaaS)NoNoNoNoYesNoYesYesNoNoNoNoNoNoYes Availalbe as on-premise installationYesNoNoNoYesNoYesNoYes noNoNoYesNoNo-
Free planYes For teams up to 15 users, unlimited in time.Yes 1 project, 2 Writeboards, 10 MB file storageYesYes 1 project with 2 users and can store files upto 25MB.NoYes Indefinite free usage for up to 3 usersYes Free Plan & Free 30-day Trial on All Paid Plans- Trial 14dYes 20 usersYes 14 days TrialYes 1 project, 10 users, 100 Mb file storage- 30 day free trialYes sorftware is completely free, to install onsite. Hosting is paid serviceYes- 20 day free trial, free for non-profit and open sourceYesNoYes 5 users, unlimited collaborators
Hosting starting price (per year)249 USD108 USD588 USD190 USD pa120 EUR300 USD420 EUR0 USD Contact for pricing0 USD for up to 2 users (free); $12/user/month or $84/user/year when paying annually up front288 EUR ($24 / seat / month)468 USD15 USD /mo/usr5 USD / user / month30 USD per user/month25 EUR per month108 EUR10 EUR /user/month29 EUR /month25 USD per month per user1200 EUR for up to 20 users240 USD0 EUR39 USD 3 users0 EUR0 USD 1 user, 1 project. $10/user monthly228 EUR0 EUR 3 users and no files; $5 monthly78 USD monthly 2 users588 USD per year (free version available)
LDAP support- Support available by overriding authentication using provided features for extending/overriding default auth systemYes testYesNoNo Hack possibleNoYesNoNoYesYesNoNoYesNoYesNoYesNoNo
Contacts Address BookNoYesYesYesNoYesYesYesYesYes Including Helpdesk features, email templates, auto respondersNoYesYesYesYesYesYes Comprehensive CRM applicationYesYesYes Can use folders to store contact info in rich text format
Shared CalendarYesNoYesYes subscribe to Google Calendar, iCalendarYesYesYes subscribe to the iCal feed, link to Outlook or Google calendar.YesYesYes Google Calendar IntegrationYesYesYesYes Google Calendar and iCalendarYesYesYesYesYesYesYes
Schedule meetingsNoNoYesYesYesYesNoYesYesYesYesYesYesYesYesYes
Export dataYes HTMLYes HTML, XMLYesYes spreadsheet, CSV, zip fileYesYes reports in pdf, any views to excelYes CSVYesYes Export to CSV, Quickbooks, or XMLYesYes Multiple formatsYesYes PDF, XLS, CSVYes CSV, XLS, iCal, RSS, SQL, SVN DumpsYes Reports in PDF and ExcelYes Excel, CSVYesYes CSVYesYesYesYesYes Export contacts, reports or selected views as csv or xlsx; entire database as SQL Server 2012Yes Export/import folders and tasks as Excel spreadsheets
Visual customizationYes Company logo, themes- logoYes logo, colors, theme, categories...YesYes company logoYes add a logo and change color themes, re-skin the entire site to your corporate theme....NoYesYesYes Company logoYesNoYes company logo, themesYesYesYesYesYes Add own logo and change header colour.Yes Can add widgets to the Dashboard, can set folder color
OpenID Authentication- Possible by writing custom authorization providerYesNoYesNoYesYesYesYes GoogleYesYes Google Apps or SSO plugin under developementNoYesYes Sign in with Google account
SSL SecurityYes Since it's self-hosted web application, administrators can add SSL on their ownYesYesYesYesYes Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user.YesYesYesYesYes Mandatory for all connectionsYes GlobalsignYesYesYes ssl (https) enabled, login phase encryption (even without ssl), encryption of API callsYesYesYesYesYes
Email notificationsYesYesYesYesYes Set daily reminder emails of all your overdue and approaching workYesYesYes Receive auto reminders about tasks that are nearing the deadlineYesYesYesYesYesYesYesYesYesYes Customizable for users and clientsYesYesYesYesYesYesYesYes Full email integration: create tasks from emails:
Mobile version- Web interface optimized for mobile devicesYesYesYes- No app but can use on iPhone, BlackBerry, Nokia, HTC Android...- only view with iphoneYes iPhone, iPad, BlackberryYesYes iPhone, iPad, AndroidYes iOS,AndroidNoYes Mobile-friendly- Web version adapate to mobile and tabletYesYes- Mobile interface plugin under developementYesYes- They show a tablet and mobile on their website but can't find any appsYes iOS, AndroidYes iOS, Android
APIYesYesYesNoYesYesYesYesYesNoYesYesYesYesYesYesYes Completely secured APIYesYesYesYesYesYes
Custom fieldsYes, able to customize all fields, views, lists and branding.You can add up to 10 custom fields per record on a free plan and 25 custom fields per record on a paid planCustom URLs and brandingCustom fields are within and throughout the entire platform. From customer portal, to feedback management, to project and product management.Custom fields are available for issues, project, users and many user attributes.Yes thanks to "Screen Customization" plugin. No LimitBest among many. "Category Tags", but can't create one from the Contacts editing form in their workspace, WTF (can create from the Gmail gadget) + can customize the fields displayed for any entity: Company, Contact, Task etc. + many field types, including URLCustom URL. Fully customizable fields, drop downs, etc. Custom branding options available.Yes, on all major objects (project, issue/task, companies, contacts/users, contracts, assets), with complete audit trail of changesCustom Fields of various types can be added to any record type, and also shown on related records/entries: plain text, date, url, dropdown, radio, checkbox etc. Also able to add fields that pull data from the account - select another Contact, Activity or Product for example. Custom Fields can also be shown in reports and exports.Available in Enterprise subscription
Project management
Time tracking / TimesheetsYesYesNoYesYesYes All Time Sheets can be printed or exported to a spreadsheetYesYesNoYesYesYesYes Unlimited employeesYesYesYesYesNoYes also has timesheet approval featureYesYesYesYesYesNoYesNoYesYes
Automatic Tracking timerYesNoYesYes record time as you work on your tasksNoYesYesYesYes With Start/Stop timerNoNoYes Automatic tracking when working on TicketsYes With Start/Stop timerYesYesNoYesYes
Project MilestonesYesNoYesYesYesYesNoYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Tasks managementYesYesYesYesYes tasks list, recurring tasks, task calendar view...YesYesYesYesYesYesYesYesYesYesYesYesYesYes Task lists per projectYesYesYesYesYesYes
Gantt chartNoNoYes- With external pluginsYesNoYesYesYesNoNoYesNoNoYesYesYesYesNoYesYesYes TimelineYesYesYesNoYesNoYes InteractiveYes Interactive, sleek, instantly created from task list
Resource managementNoYes- Rudimentary in Basecamp. The new basecamp does not support time tracking which really kills resource management. However, roadmap, which bi-directionally links with Basecamp, does an excellent job of this.YesNoYesYesNoYesYesYesYes Software focuses on resource availability including holidays, working days, working hours, and managing across the full portfolio of projects all resource allocationsYes Planning calculation takes into account capacity of Resources that can work on several projectsYesNoYesYesYes Workload view, custom fields for tasks
Workflow systemNoYes Using SectionsYesNoNoYesYesNoNoYesYesYesYesYesYes Available for designs and also in conversations- Timesheet approvalsYesYesNoNoYesYesYesNoYes
Report generationYesYesYesYesYesYesYes Export reports to a spreadsheetYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYesNoYes ~50 built-in reports, but Smart Lists allow for additional customisation.Yes Workload per user
Portfolio managementNoYesYes possible with excellent tools like roadmapYesYesYesYesNoYesYesYesYesYes
Issue trackingNoYesYesNoYesYesYesYesNoYesYesYesNoYes Via kanban boardsYesYesNoNoYesNoYesYesYes Ability to create custom tags
Link contacts with tasks/projectsYesYesYes Best in classYesYesYesYesYesYesYesYesYesYesYesYes Cross-task dependencies
Document Management
Document editingNoYes via Google DocsNoNoYesNoYesYesYesYesYesNoNoYesYesYes- Turn your designs into interactive prototypes- Via google docsNoNoYesYesNoNoYesNoYes
Online browser editingNoYes via Google DocsNoNoYesNoYesYesYesYesNoNoYesNoNoYes-NoNoNoYesNoYesNoYes Native, plus integration with Google Docs and with Box, both of which have browser editing
Document sharing and storageYesYesYesYesYesYesYesYesYesYesYes Can upload filesYesYesYesYesYesYesYesYes Add attached documents to conversations, share designsYesYesYesYesYes Can upload filesYesYesNoYesYesYes Can upload files; integrates with Box and Google DriveYes Can upload files and can also use Google Docs
Project integrationYesYesYesYesYesYesYesNoYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Access rights managementYesYesYesYesYesYesYes Documents can be private, public or shared; Search is completely permission based - you can only search for things that you are allowed to seeYesYesYes Set granular permissions against each workspace or folder, controlling who can view specific itemsNoYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes Folders can be shared individually among users. External collaborators can be added.
Document VersioningYesYesNoYesNoYesYesYesYesNoNoNoYesYesYesYesYesYesNoYesYesNoYesYesYes
Import from external resources (GoogleDocs, etc)NoYesYesNoYesNoNoYesYesNoYesYesYesYesYes GoogleDocsYesYesYesNoYesNo Google Docs integration is a joke - you simply paste the URL of the documentYesYesNoYes Box and Google Drive integrationYes Google Docs integration; Excel; MS Project
Description/Tags for documentsYesYesNoYesNo- Team can add comments to each FileYesYesYesYesYesYesYesYesYesYesYesYesYes- Users can add messages to FilesYesNoYesYesYesYesYesYes
Custom RolesNoYesYesYesYesYesYesYes
Micro- blogging Status Updates- Has its own status updates, no built-in integration with 3rd party servicesYesYesYes Subscribe to RSS updatesYes- can receive notification for chosen documents updatesYesNoYesYesNoYesYes configurable sending of emails on status changeYesYes + activity stream
Live chatYesNoYesYesYesYesNoYesNoYesNoYesYesNoNoNoYesNoYesNoYesNoYesYesNoYes
Phone conferencingNoNoNoNoYesNoNoNoNoNoNoNoNoNoYes
Integration with third parties services
Google Apps integrationNoYesYesYes Integrate with Google Apps and Google DocsNoYesYes Gmail contextual gadgetYes Google CalendarYesYesYes Single-sign onYes Single Sign on, Universal navigationYes Google Docs and Google CalendarYes Chrome web extensionYesNoYes Gmail contextual gadget to import contacts from email and add call logs, tasks etc.NoYes Gmail contextual gadget to create tasks, leads and projects from email, or attach email to existing records. Google Calendar and Drive integration also.Yes Gmail contextual gadget to create tasks from email
Microsoft Office Integration- Import from MS Project is possibleNoYesYesYes Word, Excel and PowerPointNoYesNoYesNoYesYesYes Also integrates with Box, Dropbox, Google Drive. Possible to edit MS Office files online without downloading
  • 2010-12-08 16:09:06
    2016-10-05 09:53:33
  • Français
  • Compare Project management tools: Activ collab vs Assembla vs Basecamp vs Collabtive vs Genius Project vs Huddle vs Redmine vs TeamLab vs Wedoist vs Zoho Project
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  • Hello Mr & Mrs, private investor based in France. I research projects bearing serious people without the support of banks for the realization of their projets.Vous want to finalize a project, buy a leasehold, be your own account, open your own business (restaurant, bar , disco, private, beauty salon, dental office, massage room, recreation center, etc ..), pay bills, pay all your debts, rent an apartment or a house, pay for your education, raise your activities or simply make a trade but unfortunately you can not find the perfect. Here is an opportunity to benefit from a financial contribution to return on a good foundation. If you are then seeking financing to achieve your goals, do not hesitate to let me know.
    Français Posted 2016-10-16 22:26:21 by franck121
  • Hello Mr & Mrs, private investor based in France. I research projects bearing serious people without the support of banks for the realization of their projets.Vous want to finalize a project, buy a leasehold, be your own account, open your own business (restaurant, bar , disco, private, beauty salon, dental office, massage room, recreation center, etc ..), pay bills, pay all your debts, rent an apartment or a house, pay for your education, raise your activities or simply make a trade but unfortunately you can not find the perfect. Here is an opportunity to benefit from a financial contribution to return on a good foundation. If you are then seeking financing to achieve your goals, do not hesitate to let me know.
    Français Posted 2016-10-16 22:26:12 by franck121
  • voted for Planzone (Like)
    Posted 2016-09-14 15:47:38 by Clarita92
  • voted for ProjeQtOr (Like)
    Posted 2016-08-07 14:46:59 by ProjeqtorSupport
  • voted for ProjeQtOr (Like)
    Most compleete free PM Tool
    Français Posted 2016-08-07 14:25:46 by pascal.bernard
  • voted for ProjeQtOr (Like)
    The most complete free PM tool
    Posted 2016-08-07 14:05:56 by Pascal
  • voted for this Comparison (Like)
    cent pour cent
    Français Posted 2016-07-19 22:17:20 by chouchou
  • perfect !
    Posted 2016-06-09 11:44:20 by Augustin de P
  • Posted 2016-05-26 16:18:22 by fidesio
  • Posted 2016-05-24 11:57:42 by fidesio
  • Posted 2016-04-26 14:46:10 by Irina Matveeva
  • Posted 2016-04-05 16:01:04 by Guilhem
  • Posted 2016-04-05 16:01:00 by Guilhem
  • voted for Wrike (Collaboratif)
    Posted 2015-12-12 00:48:24 by PMT Comparison
  • suggested on TeamLab to set Name to Onlyoffice
    The link to directs to now
    Posted 2015-11-21 18:33:38 by Joel
  • voted for (Like)
    Using Planio since years. Was the best choice ever!
    Posted 2015-10-31 16:07:56 by Tino Truppel
  • voted for (Collaboratif)
    Posted 2015-10-30 23:42:35 by Social
  • voted for Redmine (Like)
    Posted 2015-10-30 23:40:39 by Social
  • voted for (Like)
    Posted 2015-10-30 23:40:29 by Social
  • voted for this Comparison (Like)
    Posted 2015-10-30 23:39:23 by danlist
  • voted for (Collaboratif)
    Posted 2015-10-30 23:38:34 by danlist
  • voted for (Like)
    Great tool. We use this extensively!
    Posted 2015-10-30 23:38:11 by danlist
  • voted for (Like)
    Posted 2015-10-26 16:08:59 by sarfaraz husain
  • voted for this Comparison (Like)
    Posted 2015-10-20 13:48:11 by Slava
  • voted for Basecamp (Like)
    I like the fact that the pricing model is not based on "per user" , but rather "# of projects". Also, I use their templates feature.
    Posted 2015-08-31 19:56:27 by Peter Huboi
  • voted for this Comparison (Like)
    Posted 2015-08-13 17:16:15 by Marwane Srhir
  • voted for Nutcache (Like)
    Posted 2015-08-07 22:16:55 by Sébastien Boyer
  • rela time collaborative workspace
    Français Posted 2015-08-07 22:15:51 by Sébastien Boyer
  • Posted 2015-07-20 21:32:05 by AMarino
  • Posted 2015-07-20 21:22:25 by AMarino
  • Posted 2015-07-20 21:20:21 by AMarino
  • rated Wrike: Rating 4
    Posted 2015-07-20 21:19:10 by AMarino
  • Posted 2015-07-17 17:19:07 by AMarino
  • Posted 2015-07-17 15:23:04 by AMarino
  • Posted 2015-07-17 15:20:40 by AMarino
  • Posted 2015-07-17 15:19:19 by AMarino
  • rated Asana: Rating 3
    Posted 2015-07-16 20:15:07 by AMarino
  • Posted 2015-07-16 20:11:14 by AMarino
  • Posted 2015-07-16 20:08:16 by AMarino
  • Posted 2015-07-16 19:39:44 by AMarino
  • rated Basecamp: Rating 2
    Many features missing, many features need external plugins which would be hard to keep track of/etc.
    Posted 2015-07-16 18:16:34 by AMarino
  • No custom task status, tasks can't be moved between projects or task lists.
    Posted 2015-07-16 18:06:19 by AMarino
  • Gives a pretty complete overview, but nothing that shows 'at a glance' how the project is doing in terms of any timeline/etc.
    Posted 2015-07-16 17:59:42 by AMarino
  • Can make templates from an existing project, or from scratch
    Posted 2015-07-16 17:47:46 by AMarino
  • This is a very nice and informative post for me and the persons who needs to know about the Online Project Management Tools. This is very good comparison between the project management tools and it makes easy to select the project management tool.Thanks to share this nice post with us.
    Posted 2015-07-09 11:34:16 by Suraj Singh
  • voted for (Like)
    Posted 2015-07-06 13:24:26 by flexjoly
  • Awesome comparision. Thank you for this wholesome list. Do you have a chart for the ones which do take care of project management partially but also have time tracking, expense and document management?
    Posted 2015-05-22 16:56:06 by Kevin Peter
  • voted for this Comparison (Like)
    Posted 2015-05-16 07:53:12 by Kelly
  • Posted 2015-05-14 16:12:15 by Szymon Ozimek
  • Have used about half of these. My tool of choice these days is PlanFirst ( By far the best team support tool I've tried. And it is really cheap.
    Posted 2015-05-04 12:47:42 by David John
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