Project management tools comparison

Business > Enterprises > Project Management
2014-04-15 14:50:04

This software comparison table lists all interesting project management software and web applications used by companies to manage their projects and teams.

This matrix currently compares a lot of online project management tools, including famous ones (Basecamp, Zoho Project...) and innovative ones.

You may also be interested by the Tasks management & To-Do List tools comparison chart:

activeCollabAsanaAssemblaBasecampBinfire.comCollabtiveCrocagileDeskAwayEPM LiveGenius ProjectHuddleInsightlyLiquidPlannerMavenlinkOggFlowOneDeskPlan.ioProofHubProWorkflowPsodaRedmineSolve360SymphonicalTeamLabTeamworkTrakezeVisionProjectWedoistWORKetcWrikeZoho Project
Like 0 3 2 3 1 1 0 0 1 2 2 0 0 2 2 2 1 2 0 1 1 0 1 9 1 1 2 0 0 1 0
Video tour
Hosted solutionsNoYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes Planio is a Redmine Hosting ProviderYesYesYes- see PlanioYesYesYesYesYesYesYesYesYesYes
Available as standalone softwareYes Self-hosted web application (not SaaS)NoNoNoNoYesNoNoYesYesNoNoNoYesNoYesYesNo-YesNoNoYes asp, windowsYesNoYesNoNo-No
Hosting starting price (per year)249 USD108 USD588 USD9.95 USD per month120 EUR5 USD USD per User300 USD420 EUR0 USD Contact for pricing0 USD 3 users; $29/month (4-6 users); $49/month (7-15 users); $99/month (16-40 users); contact us for more than 40 users288 EUR ($24 / seat / month)468 USD0 USD30 USD per user/month108 EUR180 USD240 USD0 USD0 EUR39 USD 3 users0 USD0 EUR12.99 USD per user0 USD 1 user, 1 project. $10/user monthly228 EUR0 EUR 3 users and no files; $5 monthly78 USD monthly 2 users49 USD per month to upgrade from free version35 USD - Premium
LDAP support- Support available by overriding authentication using provided features for extending/overriding default auth systemYes testYesNoNo Hack possibleNoYesNoYesNoNoYesNoNoYesYesNoNoYes
Contacts Address BookNoYesYesYesYesNoYesYesYesYesYes Including Helpdesk features, email templates, auto respondersYesYesYesYesYesYesYes Comprehensive CRM applicationYesYesYes Can use folders to store contact info in rich text format
Shared CalendarYesNoYesYes subscribe to Google Calendar, iCalendarYesYesYes subscribe to the iCal feed, link to Outlook or Google calendar.YesYesYes Google Calendar IntegrationYesYesYesYesYesYesYesYesYesYes
Schedule meetingsNoNoYesYesYesYesYesNoYesYesYesYesYesYesYesYes
Export dataYes HTMLYes HTML, XMLYes Currently as PDF & CSV soonYesYes spreadsheet, CSV, zip fileYesYes reports in pdf, any views to excelYes CSVYesYes Export to CSV, Quickbooks, or XMLYesYesYes CSV, XLS, iCal, RSS, SQL, SVN DumpsYesYesYes Excel, MSWord, PDF, XML, CSV, HTML,TextYes Excel, pdf, jsonYesYesYes EXport contacts as CSV, entire database as SQL Server 2008Yes Export/import folders and tasks as Excel spreadsheets
Visual customizationYes Company logo, themes- logoYesYes logo, colors, theme, categories...YesYes company logoYes add a logo and change color themes, re-skin the entire site to your corporate theme....NoYesYesYes Logo, ColorYesYesYes The structure and colors can be entirely customized.YesYes logoYesYesYes Can add widgets to the Dashboard, can set folder color
OpenID Authentication- Possible by writing custom authorization providerYesNoYesYesNoYesYesNoNoYes Possible with Google or Facebook accountNoYes Sign in with Google account
SSL SecurityYes Since it's self-hosted web application, administrators can add SSL on their ownYesYesYesYesYesYes Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user.YesYesYesYes Mandatory for all connectionsYesYesYesYesYesYesYes
Email notificationsYesYesYesYesYesYes Set daily reminder emails of all your overdue and approaching workYesYesYes Receive auto reminders about tasks that are nearing the deadlineYesYesYesYesYesYesYesYesYes- Collaborators can email from the toolYesYesYesYesYes Full email integration: create tasks from emails:
Mobile version- Web interface optimized for mobile devicesYesYes coming soon- Coming SoonYes iPhone, BlackBerry, Nokia, HTC Android...- only view with iphoneYes iPhone, iPad, BlackberryYesYes iPhone, iPad, AndroidYesNoYesYesYes- Soon iOS, AndroidYesYesYes iOS, AndroidYes iOS, Android
Custom fieldsyesYes, able to customize all fields, views, lists and branding.You can add up to 10 custom fields per recordCustom URLs and brandingCustom fields are within and throughout the entire platform. From customer portal, to feedback management, to project and product management.Yes on all project assets, unlimited number of custom fields, custom fields can be grouped into sections, complete audit trail of changes to custom field values.Best among many. "Category Tags", but can't create one from the Contacts editing form in their workspace, WTF (can create from the Gmail gadget) + can customize the fields displayed for any entity: Company, Contact, Task etc. + many field types, including URLThe whole system is very flexible and can be customized.Yes, up to 6 typed custom fields on all main entities. They can also refer to external lookup tables.Custom URL. Fully customizable fields, drop downs, etc. Custom branding options available.Yes, on all major objects (project, issue/task, companies, contacts/users, contracts, assets), with complete audit trail of changesFor contacts; see also Lame: only single/multi-line text, select list, and checkbox list. No URL, number. But can't display them in the contacts list! Also for leads, projects and timesheetsNone -
Project management
Time tracking / TimesheetsYesYesNoYesYesYes All Time Sheets can be printed or exported to a spreadsheetYesYesNoYesYesYesYesYesYesYesYesYesYes daily/ weekly - approval processYesYesNoYesYesYes
Automatic Tracking timerYesNoNoYes record time as you work on your tasksNoYesYesYes With Start/Stop timerNoYes With Start/Stop timer-YesYesYes- Feature requested -
Project MilestonesYesNoYesYesYesYesYesNoYesYesYesYesYesYesYesYesYesYesYesYesYes
Tasks managementYesYesYesYesYesYes tasks list, recurring tasks, task calendar view...YesYesYesYesYesYesYesYesYesYesYes Task lists per projectYes- eenvoudig, vrij platYes task list - templates - gantt chartYesYesYesYes
Gantt chartNoYes- use basecamp addon roadmap.YesNo- Coming SoonYesYesYesNoNoYesNoYesYesYesYes TimelineYesYesNoYesYesYesNoYes Interactive, but not as sleek as WrikeYes Interactive, sleekYes
Resource managementNoYesYes Rudimentary in Basecamp. The new basecamp does not support time tracking which really kills resource management. However, roadmap, which bi-directionally links with Basecamp, does an excellent job of this.NoNoYesYesNoYesYes ProofHub offers time tracking feature. Track work flow of projects from anywhere and anytime.YesYesNoYes Resource planning - workloadYesYesNo
Workflow systemNoYes Using SectionsYesNoYesNoYesYesNoNoYesYesYesYesYesYesNoYesNoYes Based on JBPM. Supports BPM based flow definitionYesYesNoYes
Report generationYesYesYesYesYesYesYes Export reports to a spreadsheetYesYesYesYesYesYesYesYesYes Users can build their own report templates. Loads of templates available out of the box.YesYes Through the printing functionalityYesYesYesYesNoYes Workload per userYes
Portfolio managementNoYesYes possible with excellent tools like roadmapYesNoYesYesYesYesYesYesYesYesYes
Issue trackingNoYesYesNoYesYesYesYesNoYesYesYesNoYesNoYes Kanban view - issue planningYesYesYes
Link contacts with tasks/projectsYesYesYesYes Best in classYesYesYesYesYesYesYesYes Cross-task dependencies
Document Management
Document editingNoYes via Google DocsNoNoYesNoYesYesYesYesYesYesYesNoYesYesNoYesYesYesYesNoYesNoYesNo
Online browser editingNoYes via Google DocsNoNoYesNoNoYesYesYesYesNoNoNoYesNoNoNoYesNoYesNoYes Integration with Google DocsNo
Document sharing and storageYesYesYesYesYesYesYesYesYesYesYesYes Can upload filesYesYesYesYesYesYesYesYesYesYes Can upload filesYesYesYesYesYesYesYes Can upload filesYes Can upload files and can also use Google DocsYes
Project integrationYesYesYesYesYesYesYesYesNoYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Access rights managementYesYesYesYesYesYesYesYes Documents can be private, public or shared; Search is completely permission based - you can only search for things that you are allowed to seeYesYesYes Set granular permissions against each workspace or folder, controlling who can view specific itemsNoYesYesYesYesYesYesYesYes Walls can be public or privateYesYes Role based on single project or globalYesYesYes Folders can be shared individually among users. External collaborators can be added.Yes
Document VersioningYesYesNoYesNoYesYesYesYesYesNoYesNoYesNoYesYesYesYesNoYesYesYesYes
Import from external resources (GoogleDocs, etc)NoYesYesNoYesNoYesNoYesYesNoYesYesYesYesYesNoYesYesNo Google Docs integration is a joke - you simply paste the URL of the documentYes Upload documentsYesYes FTP - S3 - SVN - SAMBAYesNoYes Google Docs integrationYes Google Docs integration; Excel; MS ProjectNo
Description/Tags for documentsYesYesNoYesNoYes- Team can add comments to each FileYesYesYesYesYesYesYesYesYes- Users can add messages to FilesYesYesNoNoYesYesYesYesYesYes
Forums & BlogsYesYesYesYesYesYesYesYesYesYesYes Projects are "blogs"YesYesYesYesNoYesYes BlogYes
Micro- blogging Status Updates- Has its own status updates, no built-in integration with 3rd party servicesYesYesYesYes Subscribe to RSS updatesYes- can receive notification for chosen documents updatesYesNoYesYesYesYesYes + activity stream
Live chatYesNoYesYesYesYesYesNoYesNoYesNoYesYesYesNoYesYesYesNo- SoonYesNoYesYesNoYesYes
Phone conferencingNoNo- Coming Soon Video ConferencingNoNoYesNoNoNoNoNoNoYes integrated as a featured app in Google+ HangoutNoNoYes
Social ShareNoYesYesYes facebook, twitterNoYes Insightly has built in integration with LinkedIn and TwitterYesYesNoNoNo
Integration with third parties services
Import Basecamp dataYesYes It is already Basecamp data...Yes Classic onlyNoYesYesNoNoNoNoYesNoYesNo
Freshbooks integration-NoNoYes Add and update time to your FreshBooks accountNoNoYes
Google Apps integrationNoYesNoYes Integrate with Google Apps and Google DocsNoYesYes Gmail contextual gadgetYes Google CalendarYes Single Sign on, Universal navigationNoYes Gmail contextual gadget to import contacts from email and add call logs, tasks etc.YesNoYes Gmail contextual gadget to create tasks, leads and projects from emailYes Gmail contextual gadget to create tasks from emailYes
Microsoft Office Integration- Import from MS Project is possibleNoNoYesYesYes Word, Excel and PowerPointNoYesYesYesYesYesYesYes
Email supportYesYesYesYes support by email within 24 hrsYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
  • 2010-12-08 16:09:06
    2014-04-15 14:50:04
  • Français
  • Compare Project management tools: Activ collab vs Assembla vs Basecamp vs Collabtive vs Genius Project vs Huddle vs Redmine vs TeamLab vs Wedoist vs Zoho Project
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  • Hi, i have been using Wrike for more than 5 years and its great. The only issue i found with it was the Gantt Charts. For my international teams I had to shift to 5pm web. Has anyone faced the same problem.......
    Posted 2014-04-07 11:10:24 by DavidRogers
  • voted for Collabtive (Like)
    Best system to boost your team productivity!
    Français Posted 2014-02-03 11:08:49 by Collabtive
  • commented on ProofHub
    Proofhub is a remarkable tool to plan, organize and deliver the work effectively. With this tool, I can easily share files, assign tasks, define responsibilities, set deadlines, hold discussions, create notes and keep track of everything in seconds. It is easy to use and does not add to the already built pressure on the team. The dashboard is so clean and organized, that help me to easily focus on my work and get the best done on time. Also the support team is always on their toes, listening to users queries and feedback. And the best thing is that with different kinds of plans available, there is something for everyone in Proofhub. Highly recommended!
    Posted 2014-01-30 07:11:51 by Brian Atkins
  • voted for this Comparison (Like)
    Posted 2013-09-13 16:41:51 by NJ
  • voted for Asana (Like)
    Posted 2013-09-13 12:05:20 by Artem Bilodid
  • voted for Basecamp (Like)
    Posted 2013-09-13 07:17:19 by hanulgom
  • voted for ProofHub (Like)
    Loving it so far...9/10 for Proofhub...
    Posted 2013-09-12 07:21:29 by Akhilesh Sharma
  • commented on Asana
    Thank you Adelle...Proofhub ( is actually really good, not only for timesheets but for complete project management.
    Posted 2013-08-25 15:10:57 by Akhilesh Sharma
  • voted for OggFlow (Like)
    Posted 2013-07-23 02:20:30 by amosas
  • voted for OggFlow (Like)
    Posted 2013-07-22 18:54:41 by Shawn
  • voted for this Comparison (Like)
    Posted 2013-07-12 13:23:28 by tonyboy
  • commented on Basecamp
    Nodoubt, Basecamp is good but it lacks important features like time tracking, private messages and integration with google. Have you tried proofhub? Features like time tracking, casper (hidden) mode, to-do's, discussions make it awesome. So, you don't miss anything.
    Posted 2013-07-11 13:51:25 by jessica
  • commented on Asana
    Asana is fantastic tool. But we will wait while they add time tracking in asana. For now we use excellent time tracking system in ProofHub (, its project management abilities are a bit simpler than in asana, but time tracking functionality is really good.
    Posted 2013-07-05 13:18:04 by adelle
  • voted for TeamLab (Like)
    I prefer to use TeamLab than other similar applications because it's easy-to-use CRM system and has well-integrated suite of tools.
    Posted 2013-06-14 09:05:07 by Marie Sipell
  • voted for TeamLab (Like)
    Our company recently started to use TeamLab 7.4 and all of us liked it a lot. It's very convenient and easy to work in this web office. TeamLab provides a lot of opportunities to save time and money for your business. Thanks a lot.
    Posted 2013-06-14 08:54:49 by scorpia
  • voted for Asana (Like)
    Posted 2013-06-10 18:03:56 by myroslav
  • voted for VisionProject (Like)
    This one is very good, I was using it for a long time, but tehn I have found Redmine Help Desk and I think it is better, more clever and easier.
    Posted 2013-05-29 10:55:49 by kkubova
  • voted for Teamwork (Like)
    Posted 2013-05-28 11:41:48 by jeanine
  • voted for Genius Project (Like)
    Posted 2013-05-22 16:24:48 by john
  • voted for Psoda (Like)
    We've been using Psoda for 5 years now and still go WOW!
    Posted 2013-05-15 22:47:51 by Peter
  • suggested on Basecamp to set Editor to alex-1qkqco34
    Posted 2013-05-07 09:24:22 by Alex
  • voted for Huddle (Like)
    Posted 2013-05-06 23:05:55 by ksomer
  • voted for ProofHub (Like)
    Awesome collaboration tool
    Posted 2013-05-04 15:00:21 by Alex
  • Hi, this list is missing another great online project management tool, called Squish - - it has a full-featured 60 day trial and their pricing is pretty good.
    Posted 2013-04-08 21:21:45 by Darryl DeLong
  • I miss Easy Redmine here: It is an amazing Redmine fork, user friendly, with many useful plugins like budget planning, help desk, resource management etc. Do you know that?
    Posted 2013-03-15 14:42:56 by kkubova
  • voted for Symphonical (Like)
    Posted 2013-01-25 13:43:27 by gaelle_lo
  • Clarizen, Celoxis and CentralDesktop should be on this list...
    Posted 2012-12-07 22:29:01 by njoe
  • commented on Insightly
    CRM and Project Management for Small Business
    Posted 2012-11-21 19:22:43 by Laura
  • voted for Genius Project (Like)
    puissant, simple d'utilisation et complet
    Français Posted 2012-10-31 14:02:24 by raph
  • voted for Wrike (Like)
    Wrike is very fast, has excellent Gantt charts, tasks can belong to more than one project, has a 3-pane display, email integration, and collaborative editing of task descriptions using EtherPad
    Posted 2012-09-16 06:54:07 by dandv
  • voted for this Comparison (Like)
    Posted 2012-09-06 21:31:58 by Linnea
  • voted for TeamLab (Like)
    Posted 2012-08-21 15:49:22 by Alexander Thornberg
  • voted for Huddle (Like)
    Posted 2012-08-20 11:57:09 by rc123
  • voted for Asana (Like)
    Good design
    Posted 2012-08-13 12:19:39 by Migu Herz
  • voted for this Comparison (Like)
    Posted 2012-07-31 18:28:59 by progs4docs
  • voted for Basecamp (Like)
    Posted 2012-07-31 16:10:59 by richardcoffre
  • suggested on EPM Live to set wel of niet to no microshit
    Posted 2012-06-05 20:23:04 by flexjoly
  • suggested on EPM Live to set wel of niet to no te duur
    Posted 2012-06-05 01:06:50 by flexjoly
  • suggested on EPM Live to set wel of niet to - misschien, heeft veel features, nog niet naar gekeken
    Posted 2012-06-03 21:17:51 by flexjoly
  • voted for Basecamp (Like)
    Basecamp sets the standard for ease of use and also importantly in data sharing with other applications. It would even be better if they told developers when they change their API!
    Posted 2012-05-25 22:02:56 by Kurt Anderson
  • suggested on EPM Live to set Video tour to
    Posted 2012-05-16 21:41:24 by Alexis
  • voted for this Comparison (Like)
    Posted 2012-05-02 17:12:28 by Manu
  • voted for EPM Live (Like)
    Posted 2012-04-28 01:49:17 by mmeyer
  • voted for Trakeze (Like)
    Posted 2012-04-09 18:52:42 by eg
  • voted for Mavenlink (Like)
    Posted 2012-03-24 00:37:51 by Casey
  • voted for Mavenlink (Like)
    Great for Basic Project Management and Collaboration
    Posted 2012-03-23 23:24:19 by webbroi
  • voted for OneDesk (Like)
    Posted 2012-03-23 21:41:19 by jacobmcconnell
  • voted for TeamLab (Like)
    We have been using this for a few months now, with about 30 users. It works really well!
    Posted 2012-03-21 10:38:01 by grantattwood
  • suggested on activeCollab to set Name to activeCollab
    Posted 2012-03-13 11:59:57 by Oliver Maksimović
  • voted for (Like)
    Posted 2012-03-13 11:34:53 by Jan Schulz-Hofen
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