Get Things Done with GTD tools: here is a features matrix of Tasks managements and To-do lists web applications.
It is a collaborative comparison chart, so do not hesitate to add comparison criteria or web app to compare.
You may also be interested by the comparison table of Project Management web apps and software: best-enterprise-project-management-tools-comparison
Link | Nozbe | Asana | Binfire.com | Checklist | Checkvist.com | Conqu | Doit.im | Evernote + TheSecretWeapon | Flow | Google Tasks | mGSD | MyLifeOrganized | Planzone | Preview App | ProjeQtOr | ProofHub | Remember The Milk | RowShare | Sciral Consistency | Redbooth | TeamWox | Todoist | Toodledo | Wrike | Trello |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Like | Likes 2 | Likes 4 | Likes 1 | Likes 0 | Likes 4 | Likes 1 | Likes 5 | Likes 0 | Likes 3 | Likes 2 | Likes 0 | Likes 0 | Likes 1 | Likes 1 | Likes 3 | Likes 5 | Likes 2 | Likes 8 | Likes 0 | Likes 0 | Likes 1 | Likes 1 | Likes 4 | Likes 21 | Likes 5 |
| Website | nozbe.com | asana.com | binfire.com | checklist.com | checkvist.com | conqu.com | doit.im | thesecretweapon.org | getflow.com | google.com/... | tiddlyspot.com | mylifeorganized.net | planzone.fr | preview.team | projeqtor.org | proofhub.com | rememberthemilk.com | rowshare.com | sciral.com/... | redbooth.com | teamwox.com/en | todoist.com | toodledo.com | wrike.com | trello.com |
| Pricing | |||||||||||||||||||||||||
| Free plan | Yes Unlimited tasks, projects and conversations; up to 15 team members; basic dashboards and basic searches. | No Free trial for one month | Yes Completely free | Yes | Yes Use and install for free | Yes Freemium | Yes It depends of premium account subscription, but Evernote could be free | - 14 days Free Trial | Yes | Yes 14 days Trial | Yes 1 project, 10 users, 100 Mb file storage | Yes sorftware is completely free, to install onsite. Hosting is paid service | Yes | Yes | Yes | Yes free for up tp 10 users | Yes | Yes | Yes 5 users, unlimited collaborators | Yes | |||||
| Basic plan | Yes Basic plan is $4 per month per user for 500 users up to $6 per month per user for 6 users. $3600 per month for unlimited users. Pay yearly discount of 18% and pay for 2 years discount of 30%. 29 features listed below. | No | |||||||||||||||||||||||
| Pro plan | Yes Pro plan is $7 per month per user for 500 users up to $9 per month per user for 6 users. $6300 per month for unlimited users. Pay yearly discount of 18% and pay for 2 years discount of 30%. 30 features listed below. | No | |||||||||||||||||||||||
| Team plan | Yes Same as business, may be discount for small teams | No | |||||||||||||||||||||||
| Business plan | Yes $9.99 per member per month billed annually; no team member limit; unlimited dashboards; advanced search & reporting; custom fields; task dependencies; private teams and projects; admin controls; customer success webinars; priority support; SSO. | Yes Corp plan. $10 per month for 500 users up to $12 per month per user for six users. $9000 per month for unlimited users. Pay yearly discount of 18% and pay for 2 years discount of 30%. 31 features listed below. | No | ||||||||||||||||||||||
| Enterprise plan | Yes Price not specified. Advanced admin controls (service accounts and SAMLs); dedicated Customer Success Manager; Support within 2 business hours; user provisioning and deprovisioning, data deletion, and cross-regional backups; Custom branding | Yes $15 per month for 500 users up to $18 per month per user for six users. $13,500 per month for unlimited users. Pay yearly discount of 18% and pay for 2 years discount of 30%. 31 features listed below. | No | ||||||||||||||||||||||
| Features | |||||||||||||||||||||||||
| Tags | Yes | Yes | Yes | No | Yes You can add, search and filter with tags | Yes | Yes | Yes | No | No | Yes | Yes | Yes very easy keyword search | Yes | No | Yes | Yes | Yes | - Called labels. Limited to 7 currently. | ||||||
| Projects | Yes | Yes | - Called 'checklists' instead of projects | Yes | Yes | Yes | Yes Folders | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||
| Subtasks | No | Yes | Yes Infinite seemingly (subtasks within subtasks) | Yes really easy just by pressing Shift+Enter when typing a new one or tab/shift+tab on the existing ones to nest un-nest them | No | Yes | No | No | Yes | Yes | Yes | Yes | Yes | No | No | Yes | - Only paid version | Yes | Yes 2 levels | ||||||
| Task hierarchy | Yes | Yes | - Not in a diagram but as indented rows on the web version | Yes | No | No | No | Yes | Yes | Yes | Yes | Yes | No | No | Yes | - Only paid version | Yes | No | |||||||
| Email notifications | Yes | Yes | Yes | Yes PRO | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes Full email integration: create tasks from emails: http://www.wrike.com/help/smart-email-integration/ | Yes | ||||||||
| Email integration | - You can Create tasks, comment, assign and complete tasks via e-mail. | Yes | - No but can mail to checklist: Convert your emails into tasks by forwarding them to: inbox@checklist.com | Yes definitely yes https://checkvist.com/auth/help#listItems | Yes with ConquSync | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes Full email integration + Outlook add-in, Mac Mail add-in, Gmail plug-in | Yes | |||||||
| Filters | Yes | No | No | Yes | Yes | No | Yes | No | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | |||||||
| Location awareness | No | ||||||||||||||||||||||||
| Reports | Yes | No | No | Yes Available in Pro version | - Pro | No | No | Yes | Yes | Yes | No | Yes | Yes | No | - Pro | Yes | No | ||||||||
| IM integration | No | No | No | No | No | Yes | Yes | Yes | Yes | No | |||||||||||||||
| Calendar | Yes syncs with Google Calendar | Yes Tasks with Due date set are placed on calendar available as iCal feed | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | - Pro | Yes | No | ||||||
| Contacts | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | ||||||||||
| Data import | Multi-line Pate alows creation of multiple tasks at once (one task per line) | No but easy to add multiple tasks (type one per line). Can use autocomplete to choose from groceries, movies, TV shows. | OPML, text | From Toodledo and Remember the Milk via ConquSync | Adobe files, documents | From CVS and XLSX files | From dropbox, google drive and basecamp | Import/export excel files and document generation | csv | Excel and MS Project | via API | ||||||||||||||
| Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||||||
| Multiple users/team | |||||||||||||||||||||||||
| Tasks delegation | Yes | Yes | Yes PRO | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | No | Yes | Yes | No only on wedoist.com | Yes | Yes | ||||||||
| Multiple Team Support | Yes | Yes | Yes Individual list sharing options | No each member has to pay | No | Yes | Yes | Yes | Yes | No | Yes | Yes | No same as above | Yes | |||||||||||
| Collaboration | Yes | Yes | Yes | Yes | Yes | Yes | - With a premium account of EN | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No same as above | - Pro | Yes | Yes | |||||
| Advanced features | |||||||||||||||||||||||||
| Offline Editing | No | Mobile App only | No | No | Desktop App only | Desktop App only | No | ||||||||||||||||||
| Estimate task time | No | No | No | Yes Through a planning poker | Yes | No | - via 3rd party extensions | ||||||||||||||||||
| Next actions list | Yes | No | Yes Separate lists for tasks marked as important and tasks dated 'today & overdue' or 'this week' | Yes due items list | Yes | No | Yes | Yes | Yes Dependencies between tasks (Gannt view) | Yes | Yes | Yes | - By creating a separate list on a board | ||||||||||||
| Repeating tasks | Yes | Yes | - Soon | Yes | Yes Pro version | - Soon | Yes | Yes | No | Yes | Yes | - Régular tasks, but not recurring tasks | Yes | No | Yes | Yes | Yes | No | |||||||
| Overdue Repeating Task Handling | Both (Configurable) | Show several instances (over due and instance due today) | Show several instances (over due and instance due today) | Both (Configurable) | Show several instances (over due and instance due today) | ||||||||||||||||||||
| Reminders | By mail | By mail & popup/sound | By mail | By mail & popup/sound | By mail & popup/sound | By mail & popup/sound | By mail | By mail & popup/sound | By mail | By mail & popup/sound | By mail | By popup/sound | By mail & popup/sound | ||||||||||||
| Advance item manipulation(copy, dupl etc.) | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | - Via 3rd party browser extensions | |||||||||||||||
| Drag & Drop | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes Kanban plugin | Yes | Yes | Yes | Yes | Yes | |||||||||||
| Evernote Integration | Yes | No | No | Yes and 350 other online tools http://goo.gl/cs5Ud1 | No | No | No | No | No | Yes | No | ||||||||||||||
| dropbox integration | Yes | No | Yes and 350 other online tools http://goo.gl/cs5Ud1 | No | Yes | No | No | No | Yes | No | Yes | ||||||||||||||
| Shortcuts | Yes | Yes Almost all features are Keyboard-accessible | - Soon | Yes | Yes Full keyboard support. The most intuitive and comprehensive among every other tools. | No | Yes | Yes | Yes | Yes | Yes | ||||||||||||||
| Goal | No | Yes | No | Yes | Yes | Yes | Yes | ||||||||||||||||||
| Platform syncronizing | Automatic | Automatic | Automatic | Automatic | Automatic | Automatic | Automatic | ||||||||||||||||||
| Developer API | Yes | Yes | Yes | - Soon | Yes | No | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||
| Smart Tags | No | No | Yes | Yes | Yes | ||||||||||||||||||||
| Custom Fields | No | Yes Screen customization plugin | Yes | Yes | No | Yes | No | ||||||||||||||||||
| Advanced Filtering | No | Yes | |||||||||||||||||||||||
| Self-Hosted or Standalone versions available | Yes | ||||||||||||||||||||||||
| Platforms | |||||||||||||||||||||||||
| Web-version | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||
| Android Support | Yes | Yes | - Soon | Yes | Yes Third-party app | Yes | Yes | No | Yes | Yes | Yes web version works on all platforms | Yes | Yes | Yes | - third party | - Many third party apps | Yes | Yes | |||||||
| macOS | Yes | Yes | No | Yes | Yes | Yes | Yes it launches Safari | Yes | Yes | Yes web version works on all platforms | Yes | Yes | Yes | Yes | Yes | - Many third party | Yes | Yes | |||||||
| Windows | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes web version works on all platforms | Yes | Yes | Yes | Yes | - outlook plugin | - Many third party | Yes | Yes | |||||||
| iPhone Support | Yes | Yes | - Soon | Yes | Yes Web-version | Yes | Yes | - Some features are limited compared with other acces | Yes | Yes | - Web version | Yes web version works on all platforms | Yes | Yes | Yes | - third party | - Many third party | Yes | Yes | ||||||
| iPad Support | Yes | - Soon | Yes | Yes Web-version | Yes | Yes | - Some features are limited compared with other acces | No | No | - Web version | Yes web version works on all platforms | Yes | Yes | No | - Third party? | Yes | |||||||||
| BlackBerry Support | Yes | No | No | Yes for the Playbook | No | No | No | - Web version | Yes web version works on all platforms | Yes | Yes | No | - Third party? | ||||||||||||
| Interface Speed | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | no rating | 4.0/5 1 rating | no rating | 5.0/5 1 rating | no rating | 5.0/5 2 ratings | no rating | no rating | no rating | 5.0/5 1 rating | no rating | 3.3/5 3 ratings | 5.0/5 1 rating |
| Last update | Sep. 21st 2012 7:52:53 PM | Nov. 24th 2020 10:02:43 AM | May 31st 2017 4:53:47 AM | May 18th 2021 5:04:39 PM | Oct. 13th 2014 11:13:59 AM | Jun. 3rd 2012 10:16:12 PM | Sep. 28th 2013 2:46:45 PM | Jun. 3rd 2012 10:16:12 PM | Jan. 8th 2013 11:57:19 PM | Jul. 11th 2014 12:16:18 PM | Jan. 29th 2015 5:18:42 AM | Jun. 29th 2012 1:19:30 PM | Jan. 20th 2022 5:14:29 PM | May 26th 2016 4:31:28 PM | Jan. 19th 2021 12:27:22 PM | Feb. 25th 2019 6:13:32 AM | Oct. 28th 2014 6:33:18 PM | Apr. 7th 2016 9:19:50 AM | Jan. 29th 2015 5:18:42 AM | May 18th 2021 5:03:28 PM | Aug. 20th 2012 10:00:51 AM | Jul. 20th 2022 1:50:11 PM | Jan. 3rd 2015 10:27:54 PM | Jan. 20th 2022 5:19:48 PM | Jul. 20th 2022 3:56:53 PM |
23 more
User reviews and comments
gzardo on Jan. 3rd 2020 2:13:36 AM rated Todoist: Interface Speed 5/5 
thiya on Sep. 6th 2018 5:20:05 AM rated Wrike: • Ease of Use 4/5 
Sharon on Jul. 13th 2017 12:52:24 PM rated ProofHub: Interface Speed 5/5 
floyg on Nov. 24th 2016 10:58:23 PM suggested on Trello to set Name to Trello 
floyg on Nov. 24th 2016 10:44:57 PM rated Trello: Overall rating 4/5 
floyg on Nov. 24th 2016 10:31:49 PM rated Trello: Ergonomy 5/5 
Augustin de P on Jun. 9th 2016 11:44:20 AM rated Preview App: Overall rating 5/5 
fidesio on May 26th 2016 4:18:22 PM rated Preview App: Overall rating 5/5 
fidesio on May 24th 2016 11:57:42 AM rated Wrike: Interface Speed 1/5 
fidesio on May 24th 2016 11:57:35 AM rated Preview App: Interface Speed 4/5 
Irina Matveeva on Apr. 26th 2016 2:46:10 PM rated Wrike: Interface Speed 5/5 
Antoine Driard on Apr. 7th 2016 9:18:58 AM rated RowShare: Interface Speed 5/5 
Guilhem on Apr. 5th 2016 4:01:04 PM rated Trello: Interface Speed 5/5 
Guilhem on Apr. 5th 2016 4:01:00 PM rated Wrike: Interface Speed 4/5 
Guilhem on Apr. 5th 2016 4:00:52 PM rated RowShare: Interface Speed 5/5 
DomoVAn on Feb. 24th 2016 10:39:07 AM suggested on ProofHub to set Viewer to unlisted 
DomoVAn on Feb. 24th 2016 10:38:48 AM suggested on ProofHub to set Name to Ваше 
DomoVAn on Feb. 24th 2016 10:38:18 AM suggested on ProofHub to set Name to Ваше 
AMarino on Jul. 20th 2015 9:32:05 PM rated Wrike: Agile support 3/5 
AMarino on Jul. 20th 2015 9:22:25 PM rated Wrike: Project/Task Templating 5/5
see older commentsSimple and fast
perfect !